Company Announcements

Voting Results of General Shareholders' Meeting

Source: RNS
RNS Number : 0742P
Toyota Motor Corporation
16 June 2022
 

 

(Reference Translation)

 

Cover Page

 

 

Document Name:

Extraordinary Report

 

Filed with:

The Director General of the Kanto Local Finance Bureau

 

Filing Date:

June 16, 2022

 

Corporate Name:

Toyota Motor Corporation

 

Name and Title of Representative:

Akio Toyoda, President

 

Location of Head Office:

1 Toyota-cho, Toyota City, Aichi Prefecture

 

Telephone Number:

(0565)28-2121

 

Name of Contact Person:

Masayoshi Hachisuka, General Manager, Capital Strategy & Affiliated Companies Finance Div.

Nearest Contact Location:

4-18, Koraku 1-chome, Bunkyo-ku, Tokyo

 

Telephone Number:

(03)3817-7111

 

Name of Contact Person:

Ryo Sakai, General Manager, Public Affairs Div.

 

Places of Public Inspection of the Extraordinary Report:

Tokyo Stock Exchange, Inc.

(2-1, Nihonbashi Kabuto-cho, Chuo-ku, Tokyo)

Nagoya Stock Exchange, Inc.

(8-20, Sakae 3-chome, Naka-ku, Nagoya)

 



1.    Reason for Filing

 

Toyota Motor Corporation ("TMC") is filing this Extraordinary Report pursuant to Article 24-5, Paragraph 4 of the Financial Instruments and Exchange Law and Article 19, Paragraph 2, Item 9-2 of the Cabinet Office Ordinance relating to the Disclosure of Corporate Affairs, Etc. to report the approval of resolutions at the 118th Ordinary General Shareholders' Meeting (the "General Shareholders' Meeting") of TMC.

 

 

2.    Description of Report

 

(1)   Date on which the General Shareholders' Meeting was held:

 

June 15, 2022

 

(2)   Details of the proposed resolutions voted on at the General Shareholders' Meeting:

 

 

Proposed Resolution 1:     Election of 9 Members of the Board of Directors

 

                                                   It was proposed that the following 9 persons be elected as Members of the Board of Directors:
Takeshi Uchiyamada, Shigeru Hayakawa, Akio Toyoda, James Kuffner, Kenta Kon, Masahiko Maeda,
Ikuro Sugawara, Sir Philip Craven and Teiko Kudo.

 

Proposed Resolution 2:     Election of 2 Audit & Supervisory Board Members

 

It was proposed that Masahide Yasuda and George Olcott be elected as Audit & Supervisory Board Members.

 

Proposed Resolution 3:     Election of 1 Substitute Audit & Supervisory Board Member

 

It was proposed that Ryuji Sakai be elected as a substitute Audit & Supervisory Board Member.

 

 

Proposed Resolution 4:     Revision of the Restricted Share Compensation Plan for Members of the Board of Directors (Excluding Outside Members of the Board of Directors)

 

It was proposed that the total amount of the share compensation allotted to members of the Board of Directors excluding outside members of the Board of Directors be subject to a maximum of 4 million shares per year to address the five-for-one stock split of TMC's common shares carried out on October 1, 2021.

 

Proposed Resolution 5:     Partial Amendments to the Articles of Incorporation (Amendment in association with the introduction of the system for electronic provision of materials for General Shareholders' Meetings)

 

It was proposed that necessary amendments be made in order to prepare for the introduction of the system for electronic provision of materials for general shareholders' meetings with the enforcement on September 1, 2022 of the amended provisions stipulated in the proviso to Article 1 of the supplementary provisions of the "Act Partially Amending the Companies Act" (Act No. 70 of 2019).

 

 

(3)   Number of "affirmative votes," "negative votes" or "abstentions" in respect of the resolutions described above, requirements for the approval of such resolutions and results of voting:

 

(Proposed by TMC)

Resolutions

Number of

affirmative votes

Number of

 negative votes

Number of abstentions

Number of voting rights held by shareholders present at the meeting

Results of voting

Ratio of affirmative votes

(%)

Approved/

Disapproved

Proposed Resolution 1

Takeshi Uchiyamada

109,288,150

9,316,987

62,074

119,506,398

91.44

Approved

Shigeru Hayakawa

 115,339,353

3,238,259

89,471

119,506,270

96.51

Approved

Akio Toyoda

114,228,463

4,229,825

208,891

119,506,366

95.58

Approved

James Kuffner

116,786,941

1,790,184

89,471

119,505,783

97.72

Approved

Kenta Kon

116,755,561

1,821,747

89,471

119,505,966

97.69

Approved

Masahiko Maeda

116,444,730

2,132,389

89,471

119,505,777

97.43

Approved

Ikuro Sugawara

118,221,606

294,198

150,547

119,505,538

98.92

Approved

Sir Philip Craven

115,693,760

2,822,756

150,547

119,506,250

96.80

Approved

Teiko Kudo

113,782,346

4,857,390

27,386

119,506,309

95.21

Approved

Proposed Resolution 2

Masahide Yasuda

114,007,870

4,410,341

248,554

119,505,650

95.39

Approved

George Olcott

 104,663,935

13,989,957

13,112

119,505,889

87.58

Approved

Proposed Resolution 3

110,861,025

7,804,516

975

119,505,600

92.76

Approved

Proposed Resolution 4

118,258,630

217,999

189,907

119,505,437

98.95

Approved

Proposed Resolution 5

118,602,535

62,216

951

119,504,840

99.24

Approved

Note: 1.  "Number of affirmative votes", "Number of negative votes" and "Number of abstentions" include the aggregate affirmative votes, negative votes and abstentions, respectively, exercised in writing or by means of electronic transmission as well as affirmative votes and negative votes, respectively, exercised by shareholders present at the General Shareholders' Meeting.

          2.  "Number of voting rights held by shareholders present at the meeting" is the aggregate number of voting rights exercised in writing or by means of electronic transmission and the number of voting rights held by all  shareholders present and confirmed by TMC at the General Shareholders' Meeting.

          3.  The requirements for approval of each resolution are as follows:
For Proposed Resolutions 1, 2, and 3, a majority vote of the shareholders present at the General Shareholders' Meeting who hold shares representing in aggregate not less than one-third (1/3) of the voting rights of all shareholders who are entitled to vote.
For Proposed Resolution 4, a majority vote of the shareholders present at the General Shareholders' Meeting who are entitled to vote.
For Proposed Resolution 5, not less than two-thirds (2/3) of the votes of the shareholders present at the General Shareholders' Meeting who hold shares representing in aggregate not less than one-third (1/3) of the voting rights of all shareholders who are entitled to vote.

In addition, each number of voting rights held by shareholders present at the meeting includes the number of voting rights exercised in writing or by means of electronic transmission.

 

(4)   Reasons for not including certain voting rights held by shareholders present at the meeting in the number of voting rights:

 

       The number of voting rights exercised prior to the General Shareholders' Meeting, together with the number of voting rights which were confirmed as being cast as affirmative votes or negative votes with respect to each of the proposed resolutions by certain shareholders present at the General Shareholders' Meeting, were sufficient to meet the requirements to approve all of the proposed resolutions.  Accordingly, voting rights which were held by shareholders present at the General Shareholders' Meeting but with respect to which it could not be determined whether affirmative votes or negative votes were cast with respect to each proposed resolution were not counted towards the number of voting rights.

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